Data Room Pricing: How Much Does a Data Room Cost?

Let’s start with a definition: a virtual data room (VDR) is a secure online, cloud-based document storage facility.

In 2022, how much should a virtual data room cost?

Traditional VDRs are fine for smaller deals, but most practitioners feel that a deal room is preferable for bigger agreements. ‍

They assist dozens of firms structure their M&A process at DealRoom, and in this piece, we’ll look at the distinctions between data rooms and deal rooms, as well as how much they should cost.

Pricing for virtual data rooms is described

Most VDR suppliers still use per-page pricing, which dates back to the days when providers had to create copies of physical documents on-site.

Per-page price can range from $20,000 to $40,000 depending on transaction value and size. We’ve all heard accounts of invoices totaling more than $100,000 owing to overage fees and prolonged schedules.

M&A professionals and their customers have learnt to swallow big data room provider charges.

However, as VDR technology advances, it’s past time for their pricing to catch up.

The price of a virtual data room is ultimately determined by the value, size, and length of a project. So, here are the standard inquiries:

  • What should M&A professionals expect in terms of average VDR cost structures?

  • What features should a virtual data room contain, and how does this affect the cost?

  • And, as the VDR industry expands, what should true VDR invoices look like?

Let us begin with price structures.

Pricing arrangements for virtual data rooms

Costs and pricing schemes for virtual data rooms differ by provider. VDR costs are often determined by one or more of the following factors:


1. Per-page

The per-page price approach is used by several suppliers.

These companies normally charge between $0.40 and $0.85 per page, depending on the nature of the project.

For modest projects with a clear or predetermined amount of papers, this price structure may be appealing. For larger projects, however, this technique may result in hefty invoices and overage costs.

2. Per-user

Some VDRs provide a predetermined number of user licenses and charge an additional fee for each additional user. The number of users and the cost of overages varies greatly depending on the provider.

The average cost of a data room administrative user is between $100 and $250.

Before deciding on a data room provider, find out how many users the room can accommodate without incurring additional fees.

3. Storage Capacity

Some VDR providers use data room storage capacity to calculate cost.

Certain VDR providers charge based on the amount of gigabytes used by the room.

Other providers may offer a certain amount of GBs or a range of GBs, with overages charged if necessary.

Overages can cost up to $75 per gigabyte. For projects with minimal text file sizes, this may be a viable cost alternative.

4. Monthly Flat Fee

Other VDR suppliers require monthly flat costs. These plans normally cost between $400 and $1000 per month and include some data, limitless pages, and users.

In terms of scale, scope, and length, many projects might be surprising. Teams may save money and prevent big overage costs by using VDR providers that charge flat monthly prices. This allows them to focus on what’s best for their project.


FirmRoom VDR costs $400 per month when paid annually and offers unlimited users and 10GB of storage. For $2000, you may acquire an infinite number of rooms with a total storage capacity of 25GB.